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Webinar Usage Guide for Faculty

Webinar Usage Guide for Faculty

by Dr Siva Kumar -
Number of replies: 0

Dear Colleagues,

You may use your laptop or tablet or smartphone to login to ODCVLE portal ( Please make sure you are connected with internet that has good bandwidth to support live video streaming.

It is recommended that you use either the Chrome or Firefox browser. Please take few minutes to watch this video to understand the live webinar interface:

After ensuring your device is connected to internet, please follow these steps:

1.    Login to, using your username and your password.

2.    Open the Webinar Schedule available  here:

3.    Then click at the webinar link of that particular day, time and subject.

4.    It will take you to corresponding webinar page as below:

5.    Please click Join Session button only during the scheduled time.

6.    For students, the above ‘Join Session’  button will appear only  when you started the session. During other times it will be inactive. In case if you access this after the webinar timing, you will see recorded version of the Webinar.

7.    A new window should open that will take you right into the live Webinar interface, provided the event has already started.

8.    The first dialogue box will ask you how you want to join the audio, whether via a microphone or “Listen only.” Choose “Microphone” if you have an external microphone built into your computer or your webcam. Choose “Listen only” if you have no microphone. Note: you might have to give your browser permission to use your microphone. Choose “Allow.”

9.    The next dialogue box will be an audio testing box for your to speak and test.

10. If you can hear audio when you speak, click Yes. This should cause you to join the audio, which will be indicated with a green checkmark on the headphones icon in the lower left hand corner of your screen. It is very important that you use HEADPHONES for the live event rather than your computer speakers.

You will be able to access the Live Webinar interface like below now:

11. Now that your audio is set up, you will see on the left hand side of the screen a dialogue box titled “users.” You should see your name on this list. Next to your name there should be a microphone icon. You may click on this icon to mute and unmute yourself. If you are not speaking, you should mute yourself to cut down on overall background noise in the event.

12. Back in the lower left hand side of your screen you will see icons of plus symbol (where you can upload your pdf version of presentation as in the following images), icon of a webcam. Clicking this icon will open a dialog box asking you to allow webcam. Click “Allow.” This will generate  a webcam preview. Click “Start sharing,” and your webcam will pop down to the lower left hand side of your screen, along with others who have shared their webcam.   

13. If student wishes to ask a question or make a response of some kind, he or she must click the hand icon in the bottom left-hand corner of the “users” dialogue box causing the status to display as having a raised hand. The teacher will see that student hand is raised, and when the teacher is ready they will “call on student” by unmuting , allowing student  to speak.

14. If audio and/or video are not functioning well, you also have the option of typing in your questions and responses in the messenger box on the right hand side of the screen. Type in the open  space at the bottom of the box and click “Send” to post your question or response. If this becomes the means of communication during your event due to audio issues, remember to wait until  you are “called on” to post a question or respond to a comment.

15. At present recording will start automatically. If you dont want recording or pause you can do so by clicking the recording button the top. Once the event is over, click “Logout” in the upper right hand corner of your screen.